By Nicky / Last Updated September 14, 2020

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What is cloud backup?

Cloud backup, also known as online backup or remote backup, is a strategy for sending a copy of data to a secondary, off-site location for preservation. Then if catastrophe strikes, you have a clean, up-to-date copy of your data stashed on a server somewhere, all safe and sound.

The necessity of cloud backup for small business

Data loss is the worst nightmare of every company, especially IT companies. On an industry-wide basis, the cost of lost or stolen data is estimated at $1.7 billion per year. As we all known, data loss can be caused by many reasons such as equipment failures, unreliable hosting, accidental deletion and so on. And this loss could be permanent.

If you're struggling to seek a comprehensive approach to prevent data loss on a limited budget, cloud backup for small business could be the right choice for your small or mid-sized business. In this post, you'll gain objective insight into some of the best cloud backup for small business.

Top 3 cloud backup solutions for small business

Though there are many online data backup solutions for small business, Dropbox and OneDrive, along with Google Drive, are the big three of the cloud storage market for SMBs and enterprises and continue to grow strong, none of other competitors really challenged by any of the new entrants. You can read the contents below to learn about the best 3 cloud backup solutions for small business.

Dropbox

Founded in 2007, Dropbox does not need an introduction. Often called the godfather of cloud storage, Dropbox was the company that started the cloud storage service revolution. Dropbox is one of the best cloud backup solutions for small business because the business plan of Dropbox offers unlimited storage, with a standard charge of $15 per user per month for at least five users. It also offers full audit records of user activities, sharing, and controls.

The main advantage of Dropbox is that it is extremely convenient and you can figure it out quickly even for the first time. In addition, you can simply download the application on your smart devices and your computer. Thus, you can simply open the application and upload or download files.

One of the disadvantages of this service is that the administrators or developers who maintain the service have the right to delete information from free, inactive accounts. This means that if you store some information on Dropbox and abandon the account for a few months, it is unlikely that you will get it after you log back on.

You can follow the steps below to use it:

1. Download and install Dropbox desktop application on your computer.

2. Sign in your Dropbox account. If you don’t have one, please create a Dropbox account at first.

Dropbox

3. Drop the data you want to add to Dropbox folder.

4. Those files will be automatically uploaded to the Dropbox cloud drive.

OneDrive for Business

OneDrive for Business is an outstanding online backup for business, which is part of Office 365 and is designed for organizations. It allows a company to provide employees with personal storage space that can be managed from a central location and allows users to sync files and access them from anywhere. The basic subscription plan gets you 1TB of storage space a month per user, called Plan 1, and this one is priced at $5/user/month. Plan 2 gets you unlimited storage space and is priced at $10 per user per month.

One of the biggest advantages for OneDrive for Business is that it empowers users to easily interact with MS Office files. Business users with OneDrive for Business have the full functionality of PowerPoint, Word, Excel and most other Office 365 applications that interact with it seamlessly in multiple ways.

However, it is not safe enough on human error or malicious deletes. And the retention policy has its limitations that the system will only save files for a limited time. This is a shortcoming that many people will worry about when using it to backup files.

You can follow the steps below to use it:

1. On your computer, tap the Search button on the taskbar and type “OneDrive” in the search box. Click the “OneDrive for Business” result and sign in with your Microsoft account.

2. On OneDrive for Business interface, click Upload and select files/folders you want to upload.

OneDrive Main Page

5. After uploading, your files are available both online at OneDrive.com and offline on your PC.

Google Drive

Google Drive is also a good online backup for small business, which created by Google and its main function is to store files with synchronization from different devices. Google Drive offers users 15 GB of free storage, and also offers 100 GB, 200 GB, 2 TB, 10 TB, 20 TB, and 30 TB optional paid plans.

Besides large free storage space, documents can easily be accessed by using other Google Apps is also a reason why Google Drive is better than other cloud applications. You don’t need to go to Google Drive itself to accordingly open a file. As long as you’re in one of any Google Apps, you have the authority to open and view them.

But it has some limitations. For example, when using google drive, it is difficult to login from other work addresses. Google drive is limited to Gmail and any other work address may be a problem to sync with google drive. And saved Changes need to be refreshed often, sometimes requiring that you log in again.

You can follow the steps below to use it:

1. Download and install Google Drive desktop application to your local hard drive.

2. Sign in your Google account.

3. Then, you can directly copy your files to your Google Drive through the Google Drive desktop application.

Google Drive

Additional Information: How to do cloud to cloud backup?

If your company is using one of the above secure online backup for business to store data, you may need to backup data cloud to cloud sometimes. However, most cloud drives do not have the ability to backup data to another cloud drive directly. Therefore, you can rely on a third-party services like CBackupper to do cloud-to-cloud backup.

CBackupper is a free online cloud services for cloud management and backup. With it, you can not only link one cloud to another, but also backup or migrate data between cloud drives. Instead of downloading and re-uploading, you can backup your data from one cloud to another directly and easily.

What’s more, it allows you to set up a scheduled backup in specific time/daily/weekly/monthly, then, data will be backed up between two cloud drives at a regular interval or simply for a special timing automatically. Check this step-by-step tutorial to learn how to backup files cloud to cloud via CBackupper.

1. Create a CBackupper account and sign in.

Sign up

2. Add and authorize your two target clouds under “Clouds” tab. Google Drive, OneDrive, and Dropbox are supported. (CBackupper bases on standard OAuth system that can ensure your account’s security).

Add Cloud

3. Click on “Tasks” tab at the top of the page, then, click “Create Task” button to create backup task.

4. Name your backup task, click “Add Source” button to add a cloud as the backup source. You can choose to backup the entire cloud or just some of files or folders on the source cloud.

Add Source

5. Similarly, click “Add Destination” button to add a cloud as the backup destination.

6. Click “Start Backup” in the lower right corner to execute the operation.

Start Backup

Note: You can click “Schedule” button to set up an automatic backup in Specific time/Daily/Weekly/Monthly mode.

Final words

The top 3 solutions of cloud backup for business have been introduced above and you may have an answer on which is the best online backup for small business. Pay a few bucks a year to store your important business data on online cloud backup for business may be the easiest choice for most entrepreneurs. And if you are using multiple cloud accounts or you need to transfer data between clouds frequently, don’t forget to use CBackupper, which can bring you much convenience.