Some basic information about PST files
Do you know? PST is actually an abbreviation for Personal Storage Table. In this article, you can get a basic overview of it and how to backup PST files. If you are interested, please read on.
1. What is PST Files?
PST files are personal folder files in Microsoft Outlook. Outlook personal folders and archive items will be located in files with the extension .pst, and your information will be stored on your computer's local hard drive.
In Outlook, the storage limit of a single user's PST file is 2 GB. This feature allows you to access previously downloaded or synchronized emails, calendar information, contacts, and tasks without a network connection.
2. Where are PST files saved?
The fastest way to open the folder where Outlook PST files are saved is to do the following:
Step 1. In Outlook, click File.
Step 2. Click Account Settings on the right pane, then click Account Settings as shown in the picture.
Step 3. On the Data Files tab, click an entry, then click Open Folder Location.
By default, the PST file is located at:
Windows 7 or Vista: C:\Users\AppData\Local\MicrosoftOutlook\.
Windows XP: C:\Documents and Settings\Local Settings\Application Data\Microsoft\Outlook\.
Why do we need to backup Outlook PST files?
PST file is a common information storage format. Whether you download email from Gmail to Outlook, or synchronize Google Calendar with Outlook Calendar, everything will be saved in the PST file on your computer.
In any Microsoft-based environment, protecting and managing PST files is critical. To prevent losing any data when the computer crashes, you need to back up your PST files.
How to backup PST files automatically?
To automatically backup PST file depends on third-party services, you can use the following software to back up your Outlook.
Safe PST Backup: A program that can perform PST and OST file backup, mail archiving, or data migration projects. It can make an incremental automatic backup of data in Outlook.
EaseUS Todo Backup: If you are using Outlook 2013/2016/2019, or want to selectively backup Outlook data (such as contacts or calendar), you can try this program.
OutlookBackupAddin: This is a tool that can help you automatically backup PST files. It can configure the backup frequency, target directory and PST / OST to be backed up. You can also add a prefix or suffix to the file name.
These are several widely used tools for automatically backing up Outlook. You can choose one to use according to your needs. Of course, if you do not want to use third-party tools, the following will continue to introduce you to manually backup files of PST. Although this method is a little more complicated, you do not need to download additional tools.
Other ways to backup Outlook PST files
If you don’t want to use a third-party program, there are some ways to manually backup.
Step 1. Quit Microsoft Outlook (Unable to backup Outlook .pst file when opening Outlook).
Step 2. Press and hold the Windows key on the keyboard, then press the "E" key to open Windows File Explorer.
Step 3. Enter * .pst in the search box so that you can search all files with the extension .pst in "Windows (C:)".
Step 4. Then press the "Enter" key. The results should show all Outlook PST files, including all files in the hidden C:\Users\...\AppData\Local\Microsoft\Outlook folder.
Step 5. Open Windows File Explorer, then drag the window to the left side of the screen, then let go of it so that it snaps half of the screen. Right-click the File Explorer icon, and then click File Explorer.
Step 6. Align the second window to the left so that it appears on the second half of the screen like the previous window.
Step 7. Navigate to your external device in one window, and then navigate to the location where you want to store the file in another window. Then use the drag-and-drop method to back up all required files.
Use cloud drives to backup PST file
Cloud storage is now very popular in business and daily life, and its emergence provides safe and convenient services for our backup work. Many cloud drivers now support backing up the files on the local hard drive to the cloud. We can also use the cloud driver to back up our PST files, so that we can protect our data without taking up space on the computer.
The most common cloud storage on the Internet that can back up local data includes Google Drive, OneDrive, Dropbox, etc. These services will have a certain free storage space after you register (these services are 15GB, 5GB, 2GB). When your data volume is relatively large, you can choose to register multiple cloud storage account backup files.
Using multiple cloud drivers, it is recommended that you use a cloud backup manager such as cBackupper, which allows you to add multiple cloud drivers to the same platform so that you do not need to log in to different platforms to perform different backup tasks. Once you log in to cBackupper, you can get it done.
These small pieces of cloud services can be combined into a complete large space on cBackupper, making full use of free cloud disk resources, so that you can perform backups without restrictions.
By reading this article, you may already know everything you need to know, including what is PST files, PST locations, and how to backup PST files. You can choose one of them according to your needs.
If you are using multiple cloud-driven services, you can try to use cBackupper to help you perform backup tasks for different cloud services on one platform.